Employee Daily Contact Testing

Birmingham Airport Daily Contact Testing

Birmingham Airport is collecting your personal data. When we collect personal data, we are legally obliged to provide you with certain information, it is called the “Right to be Informed”. That information is contained in the below Notice. If any of the information we provide to you is not clear enough, there are contact details for Birmingham Airport’s Data Protection Officer further down this Notice, please do not hesitate to make contact and ask for further information.

1. Why we need it - the purpose of processing
Birmingham Airport requires you to inform your line manager if you have been notified by the NHS Test and Trace or the Covid-19 app to self-isolate. This can then result in an employee becoming a participant in the Daily Contact Testing (DCT) whereby participants can be involved in daily lateral flow testing for 7 days and participants with a negative result will be given 24-hour release from self-isolation until their next test. Once the line manager is aware that you have been notified to self-isolate, if requested, they can sign you up to take part in DCT to allow you to carry on working without self-isolating. If you obtain a positive result, you will be required to go home and self-isolate and you must inform your manager to report the absence.  At some point we understand that government will not require DCT for people who have been double
vaccinated. At this point we will also need to process data about your vaccination status.

2. Why we’re allowed to process your personal information in this way – the legal basis

Article 6 condition – Legitimate interest - the processing is necessary for your legitimate interests or the legitimate interests of a third party.
Article 9 condition – Public interest – processing is necessary for reasons of public interest in the
area of public health.

3. Who we will share your personal information with?
Your line manager will inform the Department for Health and Social Care (DHSC) in the event of a positive test. The airport is required to inform Public Health England in the result of a positive test result. Express Test who are processing the test data on our behalf for the tests will inform NHS test and trace.

4. Where your personal information will be stored or transferred to

Birmingham Airport Limited
Diamond House
Birmingham Airport
Birmingham B26 3QJ

Once the airport has recorded that you are self-isolating, this information will be held on the iTrent system. iTrent servers are based in the UK and your information will not be transferred outside of the European Economic area (EEA).

5. How long we will keep your personal information for
Information kept on personnel file, including absences, will be kept for 6 years after the end of the calendar year the employee leaves employment.

6. Your rights
You are entitled to request the following from Birmingham Airport. These are called your Data Subject
Rights and there is more information on Birmingham Airport’s website about each of these and what they
mean to you. You can find this information by going to birminghamairport.co.uk/dataprotection
• Right of access
• Right to rectification
• Right to erasure
• Right to restriction of processing
• Right to data portability
• Rights with regards to automated individual decision making, including profiling
Right to object
The right to object is particularly important if we are processing your information under the conditions of a
“public task”, or “legitimate interests”, and you can check that information above in section 2. This is
because these conditions must be based on not overriding your rights and freedoms against our purposes
for using your personal information. If we are using your personal information on these grounds and you
wish to object, please contact us on dataprotection@birminghamairport.co.uk
If you have any questions or wish to contact us and ask us to look at your rights at any time, please contact
Birmingham Airport’s Data Protection Officer, on the below details.
Postal Address:
Data Protection Officer
Birmingham Airport Limited
Diamond House
Airport Way
Birmingham
B26 3QJ
Birmingham Airport Limited
Diamond House
Birmingham Airport
Birmingham B26 3QJ
Email: dataprotection@birminghamairport.co.uk

7. If you are unhappy with the way in which we use your personal information
If you are unhappy with the way in which Birmingham Airport has used your personal information and you
have already been in contact with us (on the above details) and feel we did not resolve your issues to your
satisfaction, you can contact the Information Commissioner’s Office (The UK’s Data Protection Regulator),
the details are below. However, the Information Commissioner does prefer that you have contacted
Birmingham Airport first with your concerns before you then take those concerns to the Regulator.

Postal Address:
Information Commissioners Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Email: casework@ico.co.uk

8. Is your personal data being processed because of a statutory or contractual requirement?
No.

9. Are we using automated decision making or profiling with regards to your personal data?
No.